WebMashe REQUIRES CONSIDERATION FOR AND AS A CONDITION OF ALLOWING YOU ACCESS.
READING AND ACCEPTING THE TERMS OF USE AND READING AND ACCEPTING THE PROVISIONS OF THE PRIVACY POLICY OF https://webmashe.com/ ARE REQUIRED CONSIDERATIONS FOR https://webmashe/ GRANTING YOU THE RIGHT TO VISIT, READ OR INTERACT WITH IT.
Effective Date: January 03 2024| 03/01/2024| 01/03/2024
WebMashe requires the collection and utilization of specific personal data and information pertaining to individuals. These individuals may encompass customers, suppliers, business contacts, employees, and others with whom the organization has a relationship or may need to engage.
This policy outlines the procedures for the collection, processing, and storage of personal data to ensure compliance with data protection standards and legal requirements.
This data protection policy elucidates how WebMashe:
Adheres to data protection laws and adheres to best practices Safeguards the rights of employees, partners, customers, and contractors Details the methods for storing and processing individuals' data Aids in safeguarding personal data against the risks of data breaches
WebMashe is dedicated to processing data in alignment with its obligations under the General Data Protection Regulation (GDPR) and other pertinent data protection and privacy legislations. These regulations delineate the procedures that organizations, including WebMashe, must follow when collecting, processing, and storing personal information. Such compliance is mandated irrespective of the format in which data is stored—whether electronically, on paper, or in other mediums. In accordance with the law, personal information must be gathered and utilized equitably, stored securely, and not divulged unlawfully.
Handled in a lawful, fair, and transparent manner concerning individuals. Gathered for specific, explicit, and legitimate purposes and not subjected to subsequent processing that is incompatible with those original purposes. Additional processing for archiving in the public interest, scientific or historical research, or statistical purposes will be deemed compatible with the initial objectives. Sufficient, pertinent, and restricted to what is essential concerning the purposes for which they are processed. accurate and, where necessary, kept up to date; every reasonable step must be taken to make sure that personal data that are inaccurate with regard to the purposes for which they are processed, are immediately erased or rectified Maintained in a format allowing the identification of data subjects for a duration no longer than necessary for the purposes of processing. Personal data may be retained for extended periods if processed solely for archiving in the public interest, scientific or historical research, or statistical purposes, provided that appropriate technical and organizational measures mandated by the GDPR are implemented to safeguard the rights and freedoms of individuals. Processed in a way that guarantees the adequate security of personal data, encompassing protection against unauthorized or unlawful processing, accidental loss, destruction, or damage, through the utilization of suitable technical and organizational measures.
This policy is applicable to:
All office holders of WebMashe, WatzMyDomain & BnBSmart
It extends to all data held by the company pertaining to identifiable individuals, even if such information technically falls outside the purview of certain privacy and data protection laws. This encompasses the following personal data: names of individuals, postal addresses (zip or postal codes), email addresses
telephone numbers or any other personal information about individuals.
This policy serves to safeguard WebMashe from data security risks, including:
Breaches of confidentiality, such as the unauthorized disclosure or exposure of information. Failing to provide a choice, for instance, all individuals should have the freedom to decide how the company utilizes data related to them. Reputational damage, for instance, the company could face harm if unauthorized individuals successfully accessed sensitive data.
Every individual working for or with WebMashe bears some responsibility for ensuring that data is collected, stored, and processed in an appropriate manner. Each person handling personal data must ensure that the data is managed and processed in accordance with this policy and the principles of data protection.
Access to data covered by this policy should be limited to individuals who require it for their work. Data should not be shared with others without appropriate authorization. When access to and the sharing of confidential information is required, employees can request it from their supervisors. WebMashe will offer training to all employees to enhance their understanding of their responsibilities in handling data and confidential information. Employees should ensure the security of all data by taking reasonable precautions and adhering to the guidelines outlined below. Use strong passwords and never share them. Personal data should not be disclosed to unauthorized individuals within the company or externally. Data should undergo regular review, and if found to be outdated, it should be updated. If no longer necessary, data should be deleted and disposed of using appropriate security procedures. Employees should seek assistance from their supervisors or a data protection officer if they are uncertain about any aspect of data protection procedures.
For inquiries about securely storing personal data, individuals can reach out to the IT manager or data controller. When personal data is stored on paper, it should be kept in a secure location where unauthorized individuals cannot access or view them. When not needed, papers or files should be stored in a locked drawer, filing cabinet, or secure environment. Employees and contractors must ensure that paper and printouts are not left in places where unauthorized individuals could view them, such as in copiers or printers. Dispose of printouts containing personal data securely by shredding them when they are no longer necessary. When electronic data is stored, it must be safeguarded against unauthorized access, accidental deletion, and malicious hacking attempts. Enhance the protection of personal data by using robust passwords that are regularly changed and never shared among employees or contractors. If personal data is stored on removable media like a DVD, CD, or portable drive, it should be securely locked away when not in use. Store personal data exclusively on designated drives and servers, and upload it only to approved and secure cloud computing services. Position servers containing personal data in a secure location, away from general offices and visitor traffic. Regular and secure backups of all data should be conducted. Testing of backups should be carried out periodically in accordance with the company's standard backup procedures. Avoid saving personal data directly to laptops, portable drives, tablets, or smartphones. Secure all computers and servers containing personal data with approved firewall and security software.
When dealing with personal data, it is essential for employees, contractors, and others to ensure that their computers are password-protected and locked when not in use. Sharing personal data with unauthorized individuals is prohibited. Additionally, unless encrypted, it should not be transmitted via email, as most email communication is not secure. Data must undergo encryption before electronic transfer. The IT manager can provide guidance on how to securely send data to authorized external contacts. Transferring personal data out of the respective country of jurisdiction is strictly prohibited without appropriate consent, binding corporate rules, compelling legitimate interests, specific derogations, or other approved processes. Employees, contractors, and other individuals should refrain from saving copies of personal data on their personal computers or other devices. It is imperative to consistently access and update the central copy of any personal data.
Legal obligations mandate that WebMashe takes reasonable measures to ensure the accuracy and currency of personal data. The significance of accuracy in personal data correlates with the level of effort that WebMashe should invest in ensuring their precision. All employees, contractors, and other individuals handling personal data bear the responsibility of taking reasonable steps to maintain the accuracy and currency of such data. Keep personal data in the minimum number of locations required. Company employees and contractors must avoid generating unnecessary additional datasets. Company employees and contractors should seize every opportunity to update data, such as confirming customers' information when they call. WebMashe will facilitate a straightforward process for data subjects to update the information held about them. This can be done, for instance, through the company website, Internet portal, or by phone. Update personal data promptly upon discovering inaccuracies. For instance, if a customer cannot be reached at their listed telephone number, it should be promptly removed from the database. The responsibility of ensuring the annual checking and updating of marketing databases against industry suppression files lies with the marketing manager.
If an individual contacts the company to request information on data held by company on them, it is termed a Subject Access Request (SAR).
Individuals making SARs should send them via email to the data controller using the contact information provided at the top of this policy. The data controller can provide a standard request form, though individuals are not obliged to use it.
The data controller will furnish the pertinent data within 30 days of receiving the request. Verification of the identity of anyone making a subject access request will be carried out by the data controller before providing any information.
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